Australian High Commission
Niue

Vacancies

Office Manager 

 

AGENCY

Department of Foreign Affairs and Trade

POSITION TITLE

Office Manager

STARTING SALARY

NZ$34,892, plus 3% payment in lieu of superannuation.

CLASSIFICATION

LE5

REPORTS TO (TITLE)

High Commissioner

 

About the Department of Foreign Affairs and Trade

The role of the Department of Foreign Affairs and Trade (DFAT) is to advance the interests of Australia and Australians internationally. This involves strengthening Australia’s security, enhancing Australia’s prosperity, delivering an effective and high quality overseas aid program and helping Australian travellers and Australians overseas.

DFAT provides foreign, trade and development policy advice to the Australian Government. The department works with other Australian government agencies to drive coordination of Australia’s pursuit of global, regional and bilateral interests.

About the specific position

Under general direction, the Office Manager manages a range of corporate services and activities for Alofi post, including the maintenance of financial, security, ICT and HR policies and procedures and the day-to-day management of the office including travel, diary management, stakeholder management and client service delivery. Additionally, the position supports the High Commissioner in managing the bilateral development program and in researching and drafting material for use in post’s reporting and analysis.

The key responsibilities of the position include, but are not limited to the following.

  • Manage the financial and administrative operations of the post, including preparing financial reports, maintain post’s budget, monitor and report on post expenditure.
  • Manage the office in the absence of the High Commissioner.
  • Undertake property, security and workplace health and safety management for the residence, chancery and official vehicle.
  • Provide consular assistance to Australians, liaise with consular teams in Canberra, and report on consular cases and statistics using our dedicated consular systems.
  • Provide passport services to clients.
  • Develop and maintain networks with relevant stakeholders, including government ministries, private representatives and community organisations and provide advice on protocol, corporate and consular matters as required.
  • Coordinate and manage Australia’s bilateral development assistance program, including Australia’s scholarship program.
  • Plan and deliver functions and events for the High Commission.
  • Manage the High Commission’s social media presence and monitor local media for stories relevant to Australian interests.
  • Assist with program preparation and provide logistical support for visiting officials.
  • Monitor, research, analyse and report on new political, economic and development issues.
  • Prepare and manage the HOM’s program and schedule of appointments, including arranging official appointments, receiving and escorting official visitors and making travel arrangements

Qualifications/Experience

  • Demonstrated knowledge or experience in office management and administration.
  • Experience in providing executive, operational and financial support in an office environment.
  • Experience in program/event planning and client service delivery.
  • Proficiency in computer applications including Microsoft Office suite.
  • Strong English written and verbal communication skills.
  • Proficiency in written and verbal Vagahai Niue.

Selection Criteria

  • High-level judgement, organisational, time management and prioritisation skills.
  • Excellent interpersonal and client service delivery skills.
  • Demonstrated ability to deliver results under limited direction in a busy office environment.
  • Excellent office management and administrative skills.

How to Apply

Applications should include:

  • A cover letter addressing the Selection Criteria which outlines your claims to the position.  The cover letter should be no longer than 300 words.  It should also confirm that you have the appropriate citizenship and/or work permit to allow you to work in Niue.
  • A CV of no more than three pages
  • The names and contact details of two referees.  Referees will only by contacted for short-listed candidates.  Written references are not required.

Applications should be emailed to [email protected] by 4.00pm on Friday 14 May 2021.   Unfortunately we are unable to accept late applications.

Please contact the High Commissioner ([email protected]) with any queries about the position.